The University Grants Commission (UGC) of Sri Lanka has introduced stricter rules governing the use of academic titles, clarifying that designations such as Senior Professor, Professor, and Assistant Professor can only be used during the tenure of service at the respective university or higher education institution. The new guidelines aim to prevent the misuse of these titles after retirement, resignation, or other departures from active academic roles.
This decision, taken during the 1120th meeting of the UGC held on July 3, 2024, was prompted by recommendations from the Committee on Public Enterprises (COPE). The announcement was formally issued in a circular by the former UGC Chairman, Senior Professor Sampath Amaratunga, in July 2024. The circular was addressed to all Vice-Chancellors, Heads of University Campuses, and Directors of Higher Education Institutions.
Under the updated policy, retired academics are only permitted to use the title Emeritus Professor if this honorary status has been officially conferred upon them by the university. The UGC explicitly prohibits the continued use of titles such as Professor or Senior Professor by individuals who are no longer actively employed in the capacity of these roles within the academic institution.
To enforce these regulations, the UGC has mandated that the new clause be included in all appointment letters for academic positions such as Senior Professors, Professors, and Assistant Professors. This ensures clarity regarding the limitations on the use of these titles from the outset of employment.
The move comes in response to growing concerns over individuals misrepresenting their academic credentials, which has raised questions about ethical standards and accountability in the education sector. The misuse of academic titles by former educators has also drawn criticism for undermining the credibility of academic institutions.
The circular underscores the importance of preserving the integrity of academic titles, stating that these designations are tied to active contributions to the academic and research community during one’s tenure. Unauthorized use of such titles post-employment tarnishes the reputation of Sri Lanka’s higher education system and creates a misleading impression in both academic and public spheres.
Moreover, the UGC’s directive aligns with COPE’s broader recommendations to enhance transparency, accountability, and governance within universities and higher education institutions. By standardizing the use of academic titles, the UGC aims to ensure that public trust in the academic community remains intact and that institutions maintain their credibility.
This policy is part of the UGC’s ongoing efforts to address systemic issues in the education sector, reinforcing ethical standards while safeguarding the integrity of the nation’s academic landscape.
